MyGym Web

competitions

trainings

group activities

meetings

courses

the subscription allows automatic synchronization between everyone's agenda and the agenda of the club

generates an optimized schedule based on availabilities, age constraints, pairs, and pre-assignments — ideal to plan volunteers for your events

keeping track of absences has never been so easy

organize complex events (competitions, festivities) by regrouping multiple tasks under a single parent event

edit event details or registration questionnaire directly from the event page, without navigating away

copy an event over a given period to quickly set up recurring trainings or meetings

ask specific questions to participants (competition category, judge certification, etc.), with answers limited to the relevant roles

Members can register themselves online to the events you announce. It is possible to manage time slots for event registrations and even generate an "optimized" schedule based on all responses received. The platform provides a calendar feed (iCal/.ics) that members can subscribe to with their email client, mobile phone calendar, or other services like Google Calendar. The calendar feed is automatically built from the events that are advertised on the platform.

invite members to register to event

send reminder for event

send dunning notice for a registration

ask your members for their availabilities

notify cancellation of an event

communicate the schedule of an event

communicate task list

each message you post on the site comes with pre-selected filters to address the appropriate recipients, for instance according to the type of event, or its categories

everyone sees only what concerns him

everything you communicate to your members is available online; all messages related to one event are available on one dedicated page; everything is searchable

do not waste anymore time to seek for members that did not reply to an invitation

you can invite your members to register to any event with a simple message containing a personal registration link

registration invitation, reminder for non-registered members, event schedule, quick-access links — the platform provides templates for the most common messages

insert the recipient's name, a personal registration link, or any member attribute directly in the message body — similar to mail-merge fields in a word processor

check how your message renders for each recipient, including dynamic tags, before sending it out

share a schedule, a task list, or any document directly by attaching it to a notification

The messages (called notifications) are posted on the site and can be emailed to the concerned members with one click. The platform provides various criteria to dynamically build the list of recipients of each message, like some music players that offer dynamic playlist, or smart playlist. Various tools are provided to easily send a dunning notice to the members for filling their registration to an event. It is possible to use tags to write dynamic and personalized messages for each recipient (similar to using fields in Word).

add new member

resignation

update address

update email

copy contact info

nominate other administrators

no need to keep track of address or email changes yourself, your members can update their own coordinates

combine criteria on roles, status, tags from multiple groups, age range, and more

segment your members by discipline, category, team, or any criterion you define — tags are used to filter recipients of messages and to restrict event participation

assign or remove tags to many members at once, using search filters like age range or current tags

track updates to contact details and other member information — useful for reporting changes to external registries like a sports federation

this helps you contacting parents of under age members

three distinct administrator roles can be assigned to anyone of your members to allow them assist you in managing the content of the site

the members can resign online; all concerned coaches and administrators are immediately notified

the members who quit the club simply enter an inactive status, therefore their history of activities is kept

pricing grid

family discounts

Swiss QR-bill invoices

send invoices by email

track payments

payment reminders

define several price levels (youth, adult, etc.) and keep older pricing grids for historical records

automatically apply sibling rebates (2nd child, 3rd child, etc.) based on household relationships

generate invoices with a QR-bill (QR-IBAN) compliant with Swiss banking standards, ready to be paid from any mobile banking app

invoice on any schedule: annual, semestrial, quarterly, or custom period

the invoice is attached as a PDF and the QR-bill appears directly in the message

see at a glance who has paid and who still owes, with filters by pricing grid and billing period

send dunning notices to members with overdue invoices in a single action

assign a contribution tag to each member (youth, adult, honorary, etc.) to determine which price applies

The invoicing module lets you manage membership fees with a flexible pricing grid, optionally including automatic family discounts. Invoices are generated as PDF documents with a Swiss QR-bill and can be emailed to members in one click. Track payments online and send automated dunning notices for overdue invoices. Contribution tags ensure each member is billed at the right price.

pictures of events

shows and trainings videos

task list

internal rules, application form, etc.

schedules

advertisement for your events

A document manager allows administrators to put files online, respectively it allows members to access those uploaded documents. This manager offers an online preview of some documents (PDF, video, audio, image). Documents may be reserved for members or, conversely, publicly accessible. Public documents can be visible from all over the world or hidden (shared via "secret" link).

Services included
License for MyGym's application usage
Hosting of a MyGym website for your club
Mail server for sending emails to your members from the MyGym application
Domain name for accessing your MyGym website
SSL certificate from Let's Encrypt for ensuring the confidentiality all the data transmitted to your MyGym website
Rolling daily, weekly and monthly backup of your data to allow recovering from disaster
Free updates of MyGym application with bug fixes and improvements
5/7 email support in case of questions or problems
Access to our online ticket system for asking questions and submitting bugs

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